Request for correction or deletion of the data
Character and scope of checks conducted by the commission in connection with requests for removal/correction of data registered in interpol's information system depend on the nature of each individual request and the data in question. Requests are strictly prepared according to developed ccf forms and in compliance with regulations. The commission analyzes and processes requests solely based on written representations and documentation and does not conduct oral hearings, except in exceptional circumstances.
Ccf deals only with matters related to data processing in interpol's information system. It is not authorized to conduct investigations, weigh evidence, or make decisions on the merits of cases. Only competent national or regional authorities can do so in accordance with article 36 of interpol's constitution. Ccf is not authorized to act on national cases or procedures, assist applicants with immigration matters, national extradition procedure requests, or determine whether a person can travel abroad without fear of arrest. National authorities should be contacted for matters beyond the processing of information in interpol's files.
Assessment usually begins with analysis of the parties' main arguments in light of interpol rules based on the information available to the commission. As a result, the commission will consider the elements and documents submitted by the applicant to support their request, as well as any other elements registered in interpol's information system and responses from any other ncbs or third parties mentioned in or directly involved with the applicant's arguments. In appropriate cases, the commission may also initiate action to note and monitor certain issues identified during its analysis.
In this context, the commission may consult with interpol's general secretariat, the data source, and any other relevant country regarding the arguments set forth in the request. It may also request the applicant to provide additional information if necessary.
The commission strives to inform parties requesting updated information on the status of their case and to keep them informed of proceedings. Where possible and/or applicable, the applicant will be informed of key data concerning them contained in interpol's information system during the request, and they will be invited to provide any additional information they deem necessary.
If serious questions about compliance arise during the decision-making process, the commission may decide to take any appropriate precautionary measures.
Upon making a final decision, if the commission finds that data has not been processed in accordance with applicable rules, it will also decide on appropriate corrective measures.
If the commission determines that the disputed data does not comply with interpol's rules, interpol's general secretariat will implement the corrective measures adopted by the commission, as its decisions are binding on the organization (article 26.1 of the constitution).
Stage 1: receipt of application by ccf
Stage 2: decision on acceptability (within 30 days of receipt)
Stage 3: if the request is acceptable, ccf contacts the relevant data sources and, if necessary or appropriate, may contact third-party data sources directly involved in the request.
Stage 4: additional information may be requested from the applicant. If their request is to be reviewed during a session, they will be informed and invited to provide additional information upon request or at their desire, as will the data source.
Stage 5: ccf makes a decision on the complaint (within nine months of the date the complaint is acceptable (step 2), unless it decides that an extension is necessary (article 40 (3) of the commission's constitution).
Stage 6: following ccf's implementation, a final response to the applicant's complaint is prepared (within 30-60 days after step 5 or more, if there is intervention by interpol's general secretariat). The data source will also receive a final response to the request. Both responses may be subject to restrictions in accordance with article 35 of the commission's constitution.
Additional information or documents may be requested by the commission after the initial submission. This information must be provided within the deadlines set by the commission.
Parties to the case may request a review of a decision made by the commission against them. Applicants are encouraged to use a special form to make changes, available in the commission's section on interpol's website. Upon receipt of a new application, the commission prepares a confirmation of receipt for the applicant or data source, reminding them of the conditions set forth in article 42 of the commission's constitution and providing them the opportunity to correctly adjust their arguments.
As an exceptional measure and to facilitate the work of the chamber for requests in the context of events related to covid-19, applicants wishing to submit or supplement their request to the commission are offered to send electronic copies of their messages to the commission by email. However, according to rule 30 of the commission's work regulations, for the acceptability of the request, a signed and original letter (and power of attorney, if applicable) must be sent by mail.
COMMISSION
POWERS LIMITS CCF
CONFIDENTIALITY OF REQUESTS
PROCEDURE FOR HANDLING REQUESTS AND TIMEFRAMES
REQUEST FOR ACCESS TO FILES (SEARCH INFORMATION)
REQUEST FOR DELETION/MODIFICATION OF FILES